Operational Core — The Records Behind the Work
Manage the people, work, events, communication, knowledge, and relationships that support HEPO's three offerings alongside existing business systems.
Venues: physical and virtual places for activity
Maintain places with their type, ownership, status, address, and relationships to events and work.
Maintain places with their type, ownership, status, address, and relationships to events and work.
Venues is HEPO's module for the places where organisational activity happens. A venue is a record with a type, relevant location, ownership, and status. Events and other supported activity can refer to that record, giving teams a consistent place reference.
The module covers physical and virtual places. A meeting room and an online room can both provide context for an event, while their practical requirements remain different.
Represent the organisation's places
The original venue vocabulary includes buildings, project sites, department floors, meeting rooms, official areas, and virtual rooms. Each describes a different scale or kind of place. The organisation chooses the types relevant to its work.
A record can distinguish owned, rented, or shared premises, and states such as active, inactive, or in maintenance. These values supply useful context for scheduling and administration. Whether a booking is blocked or offered depends on the configured scheduling rules; a status field alone does not enforce availability.
A room enters maintenance
An administrator updates a room's status for a refurbishment period. People planning a review need to see the applicable venue information and choose an appropriate location. Existing event records should still refer to the place where their activity occurred.
The demonstration should follow both sides: what the scheduling path does with the current status, and how a reviewer finds the earlier event. This makes the venue's lifecycle useful without confusing inactivity with the disappearance of history.
Connect place to activity
| Record | What the venue relationship contributes |
|---|---|
| Address | The physical or relevant electronic location context |
| Calendar event | The place assigned to the occurrence |
| Presence record | Location context explicitly recorded for attendance |
| Work or project | The site connected to the effort |
| Report | A consistent subject for the configured activity measure |
Activity by venue can be examined when the underlying records and measures support it. A booked event is different from confirmed use; neither proves live occupancy. Cost or utilisation calculations also need the appropriate inputs and definitions.
Establish the spatial model
Facilities and operational owners agree the venue list, types, ownership, and status responsibilities. Implementers configure the relevant relationships and scheduling behaviour. Begin with a real site and one physical or virtual room, then inspect how events and permitted activity refer to them.
Address & Geography supplies location structure. Calendar supplies occurrences. Presence supplies the attendance account. The venue gives those records a common place to refer to.
